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UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
FORM 8-K
CURRENT REPORT
Pursuant to Section 13 OR 15(d) of the Securities Exchange Act of 1934
Date of Report (Date of earliest event reported): February 9, 2007
ConocoPhillips
(Exact name of registrant as specified in its charter)
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Delaware
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001-32395
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01-0562944 |
(State or other jurisdiction of
incorporation)
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(Commission
File Number)
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(I.R.S. Employer
Identification No.) |
600 North Dairy Ashford
Houston, Texas 77079
(Address of principal executive offices and zip code)
Registrants telephone number, including area code: (281) 293-1000
n/a
(Former name or former address, if changed since last report)
Check the appropriate box below if the Form 8-K filing is intended to simultaneously satisfy
the filing obligation of the registrant under any of the following provisions:
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Written communications pursuant to Rule 425 under the Securities Act (17 CFR 230.425) |
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Soliciting material pursuant to Rule 14a-12 under the Exchange Act (17 CFR 240.14a-12) |
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Pre-commencement communications pursuant to Rule 14d-2(b) under the Exchange Act (17 CFR
240.14d-2(b)) |
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Pre-commencement communications pursuant to Rule 13e-4(c) under the Exchange Act (17 CFR
240.13e-4(c)) |
TABLE OF CONTENTS
Item 5.03 Amendments to Articles of Incorporation or Bylaws; Change in Fiscal Year.
On February 9, 2007, our Board of Directors approved amendments to our By-laws, which, among
other things, provide for a majority voting standard in uncontested elections of directors. The
following summary of the amendments to the By-laws does not purport to be complete and is qualified
in its entirety by reference to the full text of the amended and restated By-laws filed as Exhibit
99.1 and incorporated by reference herein.
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Article II, Section 5 was amended to provide that the chairman of any meeting of our
stockholders has the power to adjourn a meeting until a quorum is present or
represented. Prior to the amendment, only the stockholders entitled to vote at the
meeting had the power to adjourn. |
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Article II, Section 12 was added to provide the nomination process of persons for
election to the Board of Directors at a special meeting of our stockholders. Only
persons nominated in accordance with the procedures in Section 12 are eligible for
election as a director of ConocoPhillips at a special meeting at which directors are to
be elected, subject however, to any provision in our Certificate of Incorporation with
respect to the rights of holders of our preferred stock to nominate and elect a
specified number of directors in certain circumstances. Nomination of persons for
election to our Board of Directors at a special meeting of our stockholders at which
directors are to be elected must be made by (a) our Board of Directors (or any duly
authorized committee thereof) or (b) provided that our Board of Directors has
determined that directors shall be elected at such special meeting, by any stockholder
(i) who is a stockholder of record on the date notice of the special meeting was given
and at the time of the special meeting and (ii) who complies with the notice procedures
of Section 12. A stockholder must give timely notice of his, her or its nomination to
the Board of Directors in proper written form. To be timely, the notice to our
Secretary must be delivered to or mailed and received at our principal executive
offices (i) not earlier than the close of business on the 60th day prior to
such special meeting and (ii) not later than the close of business on the
10th day following the day on which public announcement is first made of the
date of the special meeting and of the nominees proposed by our Board of Directors to
be elected at such meeting. In no event shall the public announcement of an
adjournment or postponement of a special meeting commence a new time period for the
giving of a stockholders notice as describe in the previous sentence. The
requirements for the information that must be contained in a stockholders notice to our Secretary
are identical to the requirements for a stockholders notice of a nomination of a
person for election to our Board of Directors at our annual meeting. If the chairman
of the special meeting determines that a nomination was not made in accordance with the
procedures set forth in Section 12, the chairman shall declare to the meeting that the
nomination was defective and such defective nomination shall be disregarded. |
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Article II, Section 13 was added to provide that, except in cases where, as of the
meeting date, the number of nominees exceeds the number of directors to be elected, the
required vote of our stockholders for the election of a person as a director is the
majority of the votes cast at any meeting for the election of directors at which a |
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quorum is present. A majority of votes cast means that the number of shares voted for
a persons election to a directorship exceeds 50% of the number of votes cast with
respect to that persons election. Votes cast shall include votes to withhold authority
in each case and exclude abstentions with respect to that persons election or, in the
case where the number of nominees exceeds the number of directors to be elected,
abstentions with respect to election of directors generally. Section 13 also provides
that if a nominee for director who is an incumbent director is not elected and no
successor has been elected at that meeting, the incumbent director shall promptly tender
his or her resignation. Our Committee of Directors Affairs shall make a recommendation
to our Board of Directors as to whether to accept or reject the tendered resignation.
Our Board will act on the resignation taking into account the recommendation and
publicly disclose via press release, SEC filing or other means its decision regarding
the tendered resignation and the rationale behind the decision within 90 days of the
certification of the election results. If the incumbent directors resignation is not
accepted, such director shall continue to serve until his or her successor is duly
elected, or until his or her resignation or removal. If the incumbent directors
resignation is accepted or if a nominee for director is not elected, and the nominee is
not an incumbent director, the Board of Directors, in its sole discretion, may fill any
resulting vacancy or unfilled, newly created directorship pursuant to Article III,
Section 2 or may decrease the size of the Board. |
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Article II, Section 14 was added to provide that a director or director nominee, in
order to be eligible for reelection or election, must deliver to our Secretary a
written questionnaire with respect to the background and qualification of such person
and the background of any other person or entity on whose behalf the nomination is
being made. The director or director nominee must also deliver a written
representation and agreement that such person (A) will abide by the new requirements of
Article II, Section 13, (B) is not and will not become a party to (1) any agreement,
arrangement or understanding that has not been disclosed to ConocoPhillips, as to how
such person would act or vote on any issue or question if elected as a director (a
voting commitment) or (2) any voting commitment that could limit or interfere with
such persons ability to comply, if elected, with any fiduciary duties under applicable
law, (C) is not and will not become a party to any agreement, arrangement or
understanding with any person or entity other than ConocoPhillips with respect to any
direct or indirect compensation, reimbursement or indemnification in connection with
service or action as a director that has not been disclosed therein, and (D) in such
persons individual capacity and on behalf of any person or entity on whose behalf the
nomination was made, would be in compliance, if elected, with all publicly disclosed
corporate governance, conflict of interest, confidentiality and stock ownership and
trading policies of ConocoPhillips. |
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Article III, Section 1 was amended to provide that the size of our Board of
Directors shall be not less than six and not more than twenty directors, with the exact
number to be determined from time to time by our Board. Previously, our By-Laws
provided that the Board of Directors consisted of fifteen members with the exact number
of directors determined from time to time by our Board. |
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Article III, Section 8 was amended to provide that the committees of our Board of
Directors shall perform the functions assigned to such committees by committee charters
adopted by our Board. Subsection (c) of Section 8, which enumerated the powers and
duties of the Committee on Directors Affairs, was deleted in order to conform to the
amendment detailed in the previous sentence. |
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Article III, Section 10 was amended to provide mandatory reimbursement of directors
expenses, if any, in connection with their attendance at board and committee meetings. |
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Article V, Section 1 was amended to eliminate the right of a holder of
uncertificated shares to have a certificate signed certifying the number of shares
owned by such stockholder in ConocoPhillips. |
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Article VI, Section 2 was amended to permit notices and waivers of notice to be
given electronically. |
Certain technical and conforming amendments were also made to the By-laws. The By-law
amendments are effective as of February 9, 2007. A complete copy of our By-laws, as amended, are
attached as Exhibit 99.1 and incorporated by reference herein.
Item 5.05 Amendments to Registrants Code of Ethics, or Waiver of a Provision of the Code of
Ethics.
On February 9, 2007, our Board of Directors approved an amendment to our Code of Business
Ethics and Conduct for Directors and Employees. The amendment
supplements our Code of Business Ethics and Conduct by providing a new section relating to related party
transactions. A related party transaction is a transaction in which ConocoPhillips (including
its affiliates) is a participant and in which any director or executive officer (or their immediate
family members) had or will have a direct or indirect material interest. Pursuant to the
amendment, all directors and executive officers shall promptly bring to the attention of our
general counsel, and in the case of directors, the Chair of our Committee on Directors Affairs or,
in the case of executive officers, the Chair of the Audit and Finance Committee, any transaction or
relationship that arises and of which he or she becomes aware that reasonably could be expected to
constitute a related party transaction. Certain technical and conforming changes were also made
to our Code of Business Ethics and Conduct.
The foregoing summary of the amendment to the Code of Business Ethics and Conduct for
Directors and Employees does not purport to be complete and is qualified in its entirety by
reference to the full text of the revised Code of Business Ethics and Conduct for Directors and
Employees filed as Exhibit 99.2 and incorporated by reference herein.
The Code of Business Ethics and Conduct amendment is effective as of February 9, 2007. A
complete copy of our Code of Business Ethics and Conduct for Directors and Employees, as revised,
is attached as Exhibit 99.2 and incorporated by reference herein.
Item 9.01
Financial Statements and Exhibits.
(d) Exhibits
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99.1
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By-Laws of ConocoPhillips, as amended and restated on February 9, 2007. |
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99.2
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Code of Business Ethics and Conduct for Directors and Employees of
ConocoPhillips, as revised on February 9, 2007. |
SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly
caused this report to be signed on its behalf by the undersigned hereunto duly authorized.
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CONOCOPHILLIPS
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/s/ Stephen F. Gates
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February 12, 2007 |
Stephen F. Gates |
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Senior Vice President
and General Counsel |
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Exhibit No. |
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Exhibit Description |
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99.1
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By-Laws of ConocoPhillips, as amended and restated on February 9, 2007. |
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99.2
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Code of Business Ethics and Conduct for Directors and Employees of
ConocoPhillips, as revised on February 9, 2007. |
exv99w1
Exhibit 99.1
AMENDED AND RESTATED
BY-LAWS
OF
CONOCOPHILLIPS
(hereinafter called the Corporation)
ARTICLE I
Offices
Section 1. Registered Office. The registered office of the Corporation shall be in
the City of Wilmington, County of New Castle, State of Delaware.
Section 2. Other Offices. The Corporation may also have offices at such other places
both within and without the State of Delaware as the Board of Directors may from time to time
determine.
ARTICLE II
Meetings of Stockholders
Section 1. Place and Time of Meetings. Meetings of the stockholders for the election
of directors or for any other purpose shall be held at such time and place, either within or
without the State of Delaware, as shall be designated from time to time by the Board of Directors.
Subject to applicable law, the Board of Directors may elect to postpone any previously scheduled
meeting of stockholders.
Section 2. Annual Meetings. The annual meetings of stockholders for the election of
directors shall be held on such date and at such time as shall be designated from time to time by
the Board of Directors. Any other proper business may be transacted at the annual meeting of
stockholders.
Section 3. Special Meetings. Unless otherwise required by law or by the certificate
of incorporation of the Corporation, as amended and restated from time to time (including any
certificates of designation with respect to any Preferred Stock, the Certificate of
Incorporation), special meetings of stockholders, for any purpose or purposes, may only be called
by the Board of Directors pursuant to a resolution stating the purpose or purposes thereof or by
the Chairman, if there be one, and any power of stockholders to call a special meeting is
specifically denied. Notice of a special meeting stating the place, date and hour of the meeting
and the purpose or purposes for which the meeting is called shall be given not less than ten (10)
nor more than sixty (60) days before the date of the meeting to each stockholder of record entitled
to vote at such meeting. Only such business shall be conducted at a special meeting as shall be
specified in the notice of meeting (or any supplement thereto).
Section 4. Adjournments. Any meeting of the stockholders may be adjourned by the
chairman of the meeting or by the stockholders or their proxies in attendance, from time to time,
to reconvene at the same or some other place, and notice need not be given of any such adjourned
meeting if the time and place thereof are announced at the meeting at which the adjournment is
taken. At the adjourned meeting, the Corporation may transact any business which might have been
transacted at the
original meeting. If the adjournment is for more than thirty (30) days, or if after the
adjournment a new record date is fixed for the adjourned meeting, notice of the adjourned meeting
shall be given to each stockholder of record entitled to vote at the meeting.
Section 5. Quorum. Unless otherwise required by law or the Certificate of
Incorporation, the presence in person or by proxy of the holders of shares of capital stock
entitled to cast a majority of the votes which could be cast at such meeting by the holders of all
the outstanding shares of capital stock entitled to vote at such meeting shall constitute a quorum
at all meetings of the stockholders for the transaction of business. A quorum, once established,
shall not be broken by the withdrawal of enough votes to leave less than a quorum. If, however,
such quorum shall not be present or represented at any meeting of the stockholders, the chairman of
the meeting or the stockholders entitled to vote thereat, present in person or represented by
proxy, shall have power to adjourn the meeting from time to time, in the manner provided in Section
4, until a quorum shall be present or represented.
Section 6 Voting. Unless otherwise provided by law, the Certificate of Incorporation
or these By-Laws or any rule or regulation of any stock exchange or regulatory body applicable to
the Corporation, any question brought before any meeting of stockholders, other than the election
of directors, shall be decided by the affirmative vote of the holders of a majority of the votes of
shares of capital stock present in person or represented by proxy at the meeting and entitled to
vote on the question, voting as a single class. Every reference in these By-Laws to a majority or
other proportion of shares, or a majority or other proportion of the votes of shares, of capital
stock shall refer to such majority or other proportion of the votes to which such shares of capital
stock are entitled as provided in the Certificate of Incorporation. Votes of stockholders entitled
to vote at a meeting of stockholders may be cast in person or by proxy but no proxy shall be voted
on or after three years from its date, unless such proxy provides for a longer period. The Board
of Directors, in its discretion, or the officer of the Corporation presiding at a meeting of
stockholders, in such officers discretion, may require that any votes cast at such meeting shall
be cast by written ballot.
Section 7. No Action by Consent of Stockholders in Lieu of Meeting. Any action
required or permitted to be taken by the stockholders of the Corporation may be effected only at a
duly called annual or special meeting of such holders and may not be effected by a consent in
writing by such holders in lieu of such a meeting.
Section 8. List of Stockholders Entitled to Vote. The officer of the Corporation who
has charge of the stock ledger of the Corporation shall prepare and make, at least ten (10) days
before every meeting of stockholders, a complete list of the stockholders entitled to vote at the
meeting, arranged in alphabetical order, and showing the address of each stockholder and the number
of shares registered in the name of each stockholder. Such list shall be open to the examination
of any stockholder for any purpose germane to the meeting for a period of at least ten (10) days
prior to the meeting, as required by applicable law. Subject to applicable law, the list shall
also be produced and kept at the time and place of the meeting during the whole time thereof, and
may be inspected by any stockholder of the Corporation who is present.
Section 9. Stock Ledger. The stock ledger of the Corporation shall be the only
evidence as to who are the stockholders entitled to examine the stock ledger, the list required by
Section 8 of this Article II or the books of the Corporation, or to vote in person or by proxy at
any meeting of stockholders.
Section 10. Nomination of Directors. Only persons who are nominated in accordance
with the following procedures shall be eligible for election as directors of the Corporation,
except as may be otherwise provided in the Certificate of Incorporation of the Corporation with
respect to the right of holders of Preferred Stock of the Corporation to nominate and elect a
specified number of
directors in certain circumstances. Nominations of persons for election to the Board of
Directors may be made at any annual meeting of stockholders (a) by or at the direction of the Board
of Directors (or any duly authorized committee thereof) or (b) by any stockholder of the
Corporation (i) who is a stockholder of record on the date of the giving of the notice provided for
in this Section 10 and on the record date for the determination of stockholders entitled to vote at
such annual meeting and (ii) who complies with the notice procedures set forth in this Section 10.
In addition to any other applicable requirements, for a nomination to be made by a
stockholder, such stockholder must have given timely notice thereof in proper written form to the
Secretary of the Corporation.
To be timely, a stockholders notice to the Secretary must be delivered to or mailed and
received at the principal executive offices of the Corporation not less than ninety (90) days nor
more than one hundred and twenty (120) days prior to the anniversary date of the immediately
preceding annual meeting of stockholders; provided, however, that in the event that
the annual meeting is called for a date that is not within thirty (30) days before or after such
anniversary date, notice by the stockholder in order to be timely must be so received not later
than the later of (i) ninety (90) days prior to the anniversary date of the immediately preceding
annual meeting of stockholders and (ii) the close of business on the tenth (10th) day following the
day on which such notice of the date of the annual meeting was mailed or such public disclosure of
the date of the annual meeting was made, whichever first occurs.
To be in proper written form, a stockholders notice to the Secretary must set forth (a) as to
each person whom the stockholder proposes to nominate for election as a director (i) the name, age,
business address and residence address of the person, (ii) the principal occupation or employment
of the person, (iii) the class or series and number of shares of capital stock of the Corporation
which are owned beneficially or of record by the person that would be required to be disclosed in a
proxy statement or other filings required to be made in connection with solicitations of proxies
for election of directors pursuant to Section 14 of the Securities Exchange Act of 1934, as amended
(the Exchange Act), and the rules and regulations promulgated thereunder; and (b) as to the
stockholder giving the notice (i) the name and record address of such stockholder, (ii) the class
or series and number of shares of capital stock of the Corporation which are owned beneficially or
of record by such stockholder, (iii) a description of all arrangements or understandings between
such stockholder and each proposed nominee and any other person or persons (including their names)
pursuant to which the nomination (s) are to be made by such stockholder, (iv) a representation that
such stockholder intends to appear in person or by proxy at the annual meeting to nominate the
persons named in its notice and (v) any other information relating to such stockholder that would
be required to be disclosed in a proxy statement or other filings required to be made in connection
with solicitations of proxies for election of directors pursuant to Section 14 of the Exchange Act
and the rules and regulations promulgated thereunder. Such notice must be accompanied by a written
consent of each proposed nominee to being named as a nominee and to serve as a director if elected.
No person shall be eligible for election as a director of the Corporation unless nominated in
accordance with the procedures set forth in this Section 10. If the chairman of the annual meeting
determines that a nomination was not made in accordance with the foregoing procedures, the chairman
shall declare to the meeting that the nomination was defective and such defective nomination shall
be disregarded.
Section 11.
Business at Annual Meetings. No business may be transacted at an annual
meeting of stockholders, other than business that is either (a) specified in the notice of meeting
(or any supplement thereto) given by or at the direction of the Board of Directors (or any duly
authorized committee thereof), (b) otherwise properly brought before the annual meeting by or at
the direction of the Board of Directors (or any duly authorized committee thereof) or (c) otherwise
properly brought before
the annual meeting by any stockholder of the Corporation (i) who is a stockholder of record on
the date of the giving of the notice provided for in this Section 11 and on the record date for the
determination of stockholders entitled to vote at such annual meeting and (ii) who complies with
the notice procedures set forth in this Section 11.
In addition to any other applicable requirements, for business to be properly brought before
an annual meeting by a stockholder, such stockholder must have given timely notice thereof in
proper written form to the Secretary of the Corporation.
To be timely, a stockholders notice to the Secretary must be delivered to or mailed and
received at the principal executive offices of the Corporation not less than ninety (90) days nor
more than one hundred and twenty (120) days prior to the anniversary date of the immediately
preceding annual meeting of stockholders; provided, however, that in the event that
the annual meeting is called for a date that is not within thirty (30) days before or after such
anniversary date, notice by the stockholder in order to be timely must be so received not later
than the later of (i) ninety (90) days prior to the anniversary date of the immediately preceding
annual meeting of stockholders and (ii) the close of business on the tenth (10th) day following the
day on which such notice of the date of the annual meeting was mailed or such public disclosure of
the date of the annual meeting was made, whichever first occurs.
To be in proper written form, a stockholders notice to the Secretary must set forth as to
each matter such stockholder proposes to bring before the annual meeting (i) a brief description of
the business desired to be brought before the annual meeting and the reasons for conducting such
business at the annual meeting, (ii) the name and record address of such stockholder, (iii) the
class or series and number of shares of capital stock of the Corporation which are owned
beneficially or of record by such stockholder, (iv) a description of all arrangements or
understandings between such stockholder and any other person or persons (including their names) in
connection with the proposal of such business by such stockholder and any material interest of such
stockholder in such business and (v) a representation that such stockholder intends to appear in
person or by proxy at the annual meeting to bring such business before the meeting.
No business shall be conducted at the annual meeting of stockholders except business brought
before the annual meeting in accordance with the procedures set forth in this Section 11;
provided, however, that, once business has been properly brought before the annual
meeting in accordance with such procedures, nothing in this Section 11 shall be deemed to preclude
discussion by any stockholder of any such business. If the chairman of an annual meeting
determines that business was not properly brought before the annual meeting in accordance with the
foregoing procedures, the chairman shall declare to the meeting that the business was not properly
brought before the meeting and such business shall not be transacted.
Section 12. Nominations of Directors at Special Meetings. Only persons who are
nominated in accordance with the following procedures shall be eligible for election as directors
of the Corporation at a special meeting of stockholders at which directors are to be elected
pursuant to the Corporations notice of meeting, except as may be otherwise provided in the
Certificate of Incorporation of the Corporation with respect to the right of holders of Preferred
Stock of the Corporation to nominate and elect a specified number of directors in certain
circumstances. Nominations of persons for election to the Board of Directors may be made at a
special meeting of stockholders at which directors are to be elected pursuant to the Corporations
notice of meeting (a) by or at the direction of the Board of Directors (or any duly authorized
committee thereof) or (b) provided that the Board of Directors has determined that directors shall
be elected at such meeting, by any stockholder of the Corporation (i) who is a stockholder of
record on the date of the giving of the notice provided for in this Section 12 and at the time of
the special meeting and (ii) who complies with the notice procedures set forth in this Section 12.
In addition to any other applicable requirements, for a nomination to be made by a stockholder, such
stockholder must have given timely notice thereof in proper written form to the Secretary of
the Corporation.
To be timely, a stockholders notice to the Secretary must be delivered to or mailed and
received at the principal executive offices of the Corporation not earlier than the close of
business on the 60th day prior to such special meeting and not later than the close of business on
the 10th day following the day on which public announcement is first made of the date of
the special meeting and of the nominees proposed by the Board of Directors to be elected at such
meeting. In no event shall the public announcement of an adjournment or postponement of a special
meeting commence a new time period for the giving of a stockholders notice as described above.
To be in proper written form, a stockholders notice to the Secretary must set forth (a) as to
each person whom the stockholder proposes to nominate for election as a director (i) the name, age,
business address and residence address of the person, (ii) the principal occupation or employment
of the person, (iii) the class or series and number of shares of capital stock of the Corporation
which are owned beneficially or of record by the person that would be required to be disclosed in a
proxy statement or other filings required to be made in connection with solicitations of proxies
for election of directors pursuant to Section 14 of the Securities Exchange Act of 1934, as amended
(the Exchange Act), and the rules and regulations promulgated thereunder; and (b) as to the
stockholder giving the notice (i) the name and record address of such stockholder, (ii) the class
or series and number of shares of capital stock of the Corporation which are owned beneficially or
of record by such stockholder, (iii) a description of all arrangements or understandings between
such stockholder and each proposed nominee and any other person or persons (including their names)
pursuant to which the nomination (s) are to be made by such stockh older, (iv) a representation
that such stockholder intends to appear in person or by proxy at the special meeting to nominate
the persons named in its notice and (v) any other information relating to such stockholder that
would be required to be disclosed in a proxy statement or other filings required to be made in
connection with solicitations of proxies for election of directors pursuant to Section 14 of the
Exchange Act and the rules and regulations promulgated thereunder. Such notice must be accompanied
by a written consent of each proposed nominee to being named as a nominee and to serve as a
director if elected.
No person shall be eligible for election at a special meeting as a director of the Corporation
unless nominated in accordance with the procedures set forth in this Section 12. If the chairman
of the special meeting determines that a nomination was not made in accordance with the foregoing
procedures, the chairman shall declare to the meeting that the nomination was defective and such
defective nomination shall be disregarded.
Section 13. Required Vote for Directors.
(A) Majority Vote. Except in cases where, as of the meeting date, the number of nominees
exceeds the number of directors to be elected, each director to be elected by stockholders shall be
elected by the vote of the majority of the votes cast at any meeting for the election of directors
at which a quorum is present. For purposes of this By-Law, a majority of votes cast shall mean that
the number of shares voted for a directors election exceeds 50% of the number of votes cast with
respect to that directors election. Votes cast shall include votes to withhold authority in each
case and exclude abstentions with respect to that directors election.
(B) Resignation. If a nominee for director who is an incumbent director is not elected and no
successor has been elected at such meeting, the director shall promptly tender his or her
resignation to the Board of Directors pursuant to the agreement required by Section 14 of these
By-Laws. The Committee on Directors Affairs shall make a recommendation to the Board of Directors
as to whether to accept or reject the tendered resignation, or whether other action should be
taken. The Board of Directors shall act
on the tendered resignation taking into account the recommendation of the Committee on Directors
Affairs and publicly disclose (by a press release, a filing with the Securities and Exchange
Commission or other broadly disseminated means of communication) its decision regarding the
tendered resignation and the rationale behind the decision within 90 days from the date of the
certification of the election results. The Committee on DirectorsAffairs, in making its
recommendation, and the Board of Directors, in making its decision, may each consider any factors
or other information that it considers appropriate and relevant. The director who tenders his or
her resignation shall not participate in the recommendation of the Committee on Directors Affairs
or the decision of the Board of Directors with respect to his or her resignation. If such
incumbent directors resignation is not accepted by the Board of Directors, such director shall
continue to serve until his or her successor is duly elected, or his or her earlier resignation or
removal. If a directors resignation is accepted by the Board of Directors pursuant to this
By-Law, or if a nominee for director is not elected and the nominee is not an incumbent director,
then the Board of Directors, in its sole discretion, may fill any resulting vacancy or unfilled,
newly created directorship pursuant to the provisions of Article III, Section 2 of these By-Laws or
may decrease the size of the Board of Directors pursuant to the provisions of Article III, Section
1 of these By-Laws.
Section 14.
Additional Required Information. To be eligible to be a nominee for election or
reelection as a director of the Corporation, a person must deliver (in accordance with the time
periods prescribed for delivery of notice under Section 10 or Section 12, as applicable, of this
Article II) to the Secretary at the principal executive offices of the Corporation a written
questionnaire with respect to the background and qualification of such person and the background of
any other person or entity on whose behalf the nomination is being made (which form of
questionnaire shall be provided by the Secretary upon written request) and a written representation
and agreement (in the form provided by the Secretary upon written request) that such person (A)
will abide by the requirements of Section 13 of this Article II, (B) is not and will not become a
party to (1) any agreement, arrangement or understanding with, and has not given any commitment or
assurance to, any person or entity as to how such person, if elected as a director of the
Corporation, will act or vote on any issue or question (a Voting Commitment) that has not been
disclosed to the Corporation or (2) any Voting Commitment that could limit or interfere with such
persons ability to comply, if elected as a director of the Corporation, with such persons
fiduciary duties under applicable law, (C) is not and will not become a party to any agreement,
arrangement or understanding with any person or entity other than the Corporation with respect to
any direct or indirect compensation, reimbursement or indemnification in connection with service or
action as a director that has not been disclosed therein, and (D) in such persons individual
capacity and on behalf of any person or entity on whose behalf the nomination is being made, would
be in compliance, if elected as a director of the Corporation, and will comply with all applicable
publicly disclosed corporate governance, conflict of interest, confidentiality and stock ownership
and trading policies and guidelines of the Corporation.
Section 15. Conduct of Meetings. The Board of Directors of the Corporation may adopt
by resolution such rules and regulations for the conduct of the meetings of the stockholders as it
shall deem appropriate. Except to the extent inconsistent with such rules and regulations as
adopted by the Board of Directors, the chairman of any meeting of the stockholders shall have the
right and authority to prescribe such rules, regulations and procedures and to do all such acts as,
in the judgment of such chairman, are appropriate for the proper conduct of the meeting. Such
rules, regulations or procedures, whether adopted by the Board of Directors or prescribed by the
chairman of the meeting, may include, without limitation, the following: (i) the establishment of
an agenda or order of business for the meeting; (ii) the determination of when the polls shall open
and close for any given matter to be voted on at the meeting; (iii) rules and procedures for
maintaining order at the meeting and the safety of those present; (iv) limitations on attendance at
or participation in the meeting to stockholders of record of the corporation, their duly authorized
and constituted proxies or such other persons as the chairman of the meeting shall determine; (v)
restrictions on entry to the meeting after the time fixed for the
commencement thereof; (vi) limitations on the time allotted to questions or comments by
participants; and (vii) policies and procedures with respect to the adjournment of such meeting.
ARTICLE III
Directors
Section 1. Number, Classification and Qualification of Directors. (a) The size of the
Board of Directors shall be not less than six and not more than twenty directors, with the exact
number to be determined from time to time by the Board of Directors. The directors shall be
divided, as nearly equally as possible, into three (3) classes, designated Class I, Class II and
Class III, as provided in the Certificate of Incorporation. Any director may resign at any time
upon written notice to the Corporation. Directors need not be stockholders. Subject to applicable
law and to the provisions of Article II of these By-Laws, any person shall be eligible for election
as a director; provided that (i) in the case of a director who is also an employee of the
Corporation any person (A) who shall have attained the age of 65 shall be ineligible for election
or appointment as a director and (B) who ceases to be an employee of the Corporation shall be
disqualified from continued service as a director and such persons term of office as a director
shall automatically terminate and (ii) in the case of any director, (A) any person who shall have
attained the age of 72 shall be ineligible for election or appointment as a director and (B) a
directors term of office shall automatically terminate as of the Companys next annual shareholder
meeting following such director attaining the age of 72.
(b) There shall be no limitation on the qualification of any person to be a director or on the
ability of any director to vote on any matter brought before the Board or any Board committee,
except (i) as required by applicable law, (ii) as set forth in the Certificate of Incorporation or
(iii) as set forth in the foregoing Section 1(a) of this Article III or (iv) in any By-Law adopted
by the Board of Directors with respect to the eligibility for election as a director upon reaching
a specified age or, in the case of employee directors, with respect to the qualification for
continuing service of directors upon cessation of employment with the Corporation.
Section 2. Vacancies. Unless otherwise required by law or the Certificate of
Incorporation, vacancies arising through death, resignation, removal, an increase in the number of
directors or otherwise may be filled by a majority of the directors then in office, though less
than a quorum, or by a sole remaining director, or by the stockholders if such vacancy resulted
from the action of stockholders (in which event such vacancy may not be filled by the directors or
a majority thereof), and the directors so chosen shall hold office until the next election for such
class and until their successors are duly elected and qualified, or until their earlier death,
resignation or removal.
Section 3. Duties and Powers. The business and affairs of the Corporation shall be
managed by or under the direction of the Board of Directors which may exercise all such powers of
the Corporation and do all such lawful acts and things as are not by statute or by the Certificate
of Incorporation or by these By-Laws required to be exercised or done by the stockholders.
Section 4. Meetings. The Board of Directors may hold meetings, both regular and
special, either within or without the State of Delaware. Regular meetings of the Board of
Directors may be held without notice at such time and at such place as may from time to time be
determined by the Board of Directors. Special meetings of the Board of Directors may be called by
the Chairman, if there be one, the President, or by any director. Notice thereof stating the
place, date and hour of the meeting shall be given to each director either by mail not less than
forty-eight (48) hours before the time of the meeting, by telephone, telegram, facsimile
transmission or other electronic transmission not less than twenty-four (24) hours before the time
of the meeting, or on such shorter notice as the person or persons calling such meeting may deem
necessary or appropriate in the circumstances.
Section 5. Quorum. Except as otherwise required by law or the Certificate of
Incorporation, at all meetings of the Board of Directors, a majority of the entire Board of
Directors shall constitute a quorum for the transaction of business and the act of a majority of
the directors present at any meeting at which there is a quorum shall be the act of the Board of
Directors. If a quorum shall not be present at any meeting of the Board of Directors, the
directors present thereat may adjourn the meeting from time to time, without notice other than
announcement at the meeting of the time and place of the adjourned meeting, until a quorum shall be
present.
Section 6. Actions by Written Consent of the Board. Unless otherwise provided in the
Certificate of Incorporation or these By-Laws, any action required or permitted to be taken at any
meeting of the Board of Directors or of any committee thereof may be taken without a meeting, if
all the members of the Board of Directors or committee, as the case may be, consent thereto in
writing or by electronic transmission, and the writing or writings or electronic transmission or
transmissions are filed with the minutes of proceedings of the Board of Directors or committee.
Section 7. Meetings by Means of Conference Telephone. Unless otherwise provided in
the Certificate of Incorporation, members of the Board of Directors of the Corporation, or any
committee thereof, may participate in a meeting of the Board of Directors or such committee by
means of a conference telephone or other communications equipment by means of which all persons
participating in the meeting can hear each other, and participation in a meeting pursuant to this
Section 7 shall constitute presence in person at such meeting.
Section 8. Standing Committees. (a) The Board of Directors, by resolution adopted by
a majority of the entire Board, shall appoint from among its members (i) an Executive Committee,
(ii) an Audit and Finance Committee, (iii) a Compensation Committee, (iv) a Committee on Directors
Affairs and (v) a Public Policy Committee (together, the Standing Committees) each consisting of
three (3) (or such greater number as the Board of Directors may designate) directors, to perform
the functions assigned to such committees by committee charters adopted by the Board of Directors.
(b) The Executive Committee shall have and may exercise all the powers and authority of the
Board of Directors in the management of the business and affairs of the Corporation and may
authorize the seal of the Corporation to be affixed to all papers which may require it, in each
case, to the fullest extent permitted by applicable law.
Section 9. Committees. The Board of Directors may designate one or more other
committees (in addition to the Standing Committees), each such other committee to consist of one or
more of the directors of the Corporation. With respect to all Board committees, the Board of
Directors may designate one or more directors as alternate members of any committee, who may
replace any absent or disqualified member at any meeting of any such committee. With respect to
all Board committees, in the absence or disqualification of a member of a committee, and in the
absence of a designation by the Board of Directors of an alternate member to replace the absent or
disqualified member, the member or members thereof present at any meeting and not disqualified from
voting, whether or not such member or members constitute a quorum, may unanimously appoint another
member of the Board of Directors to act at the meeting in the place of any absent or disqualified
member. Any Board committee, to the extent permitted by law and provided in the resolution
establishing such committee, shall have and may exercise all the powers and authority of the Board
of Directors in the management of the business and affairs of the Corporation, and may authorize
the seal of the Corporation to be affixed to all papers which may require it. Each Board committee
shall keep regular minutes and report to the Board of Directors when required.
Section 10. Compensation. The directors shall be paid their expenses, if any, of
attendance at each meeting of the Board of Directors or any committee thereof and shall receive
such compensation for their services as directors and as members of Board committees as shall be
determined by the Board of Directors. No such payment shall preclude any director from serving the
Corporation in any other capacity and receiving compensation therefor.
Section 11. Removal. A director may only be removed for cause, such removal to be by
the affirmative vote of the shares representing a majority of the votes entitled to be cast by the
Voting Stock. For purposes of these By-Laws, Voting Stock shall mean the then outstanding shares
of capital stock entitled to vote generally in the election of directors and shall exclude any
class or series of capital stock only entitled to vote in the event of dividend arrearages thereon,
whether or not at the time of determination there are any dividend arrearages. Unless the Board of
Directors has made a determination that removal is in the best interests of the Corporation (in
which case the following definition shall not apply), cause for removal of a director shall be
deemed to exist only if (i) the director whose removal is proposed has been convicted, or when a
director is granted immunity to testify when another has been convicted, of a felony by a court of
competent jurisdiction and such conviction is no longer subject to direct appeal; (ii) such
director has been found by the affirmative vote of a majority of the directors then in office at
any regular or special meeting of the Board of Directors called for that purpose, or by a court of
competent jurisdiction to have been guilty of willful misconduct in the performance of his duties
to the Corporation in a matter of substantial importance to the Corporation; or (iii) such director
has been adjudicated by a court of competent jurisdiction to be mentally incompetent, which mental
incompetency directly affects his ability as a director of the Corporation. Notwithstanding the
foregoing, whenever holders of outstanding shares of one or more series of Preferred Stock are
entitled to elect directors of the Corporation pursuant to the provisions applicable in the case of
arrearages in the payment of dividends or other defaults contained in the resolution or resolutions
of the Board of Directors providing for the establishment of any such series, any such director of
the Corporation so elected may be removed in accordance with the provisions of such resolution or
resolutions.
ARTICLE IV
Officers
Section 1. General. The officers of the Corporation shall be chosen by the Board of
Directors and shall include a Chief Executive Officer; President, a Secretary and a Treasurer. The
Board of Directors, in its discretion, also may choose a Chairman of the Board (who must be a
director) and one or more Vice Presidents, Assistant Secretaries, Assistant Treasurers and other
officers. Any number of offices may be held by the same person, unless otherwise prohibited by law
or the Certificate of Incorporation. The officers of the Corporation need not be stockholders of
the Corporation nor, except in the case of the Chairman of the Board, need such officers be
directors of the Corporation.
Section 2. Election. The Board of Directors, at its first meeting held after each
annual meeting of stockholders, shall elect the officers of the Corporation who shall hold their
offices for such terms and shall exercise such powers and perform such duties as shall be
determined from time to time by the Board of Directors; and all officers of the Corporation shall
hold office until their successors are chosen and qualified, or until their earlier death,
resignation or removal. Any officer elected by the Board of Directors may be removed at any time
by the affirmative vote of the Board of Directors. Any vacancy occurring in any office of the
Corporation shall be filled by the Board of Directors.
Section 3.
Voting Securities Owned by the Corporation. Powers of attorney, proxies,
waivers of notice of meeting, consents and other instruments relating to securities owned by the
Corporation may be executed in the name of and on behalf of the Corporation by the President or any
Vice President or any other officer authorized to do so by the Board of Directors and any such
officer
may, in the name of and on behalf of the Corporation, take all such action as any such officer
may deem advisable to vote in person or by proxy at any meeting of security holders of any
corporation in which the Corporation may own securities and at any such meeting shall possess and
may exercise any and all rights and power incident to the ownership of such securities and which,
as the owner thereof, the Corporation might have exercised and possessed if present. The Board of
Directors may, by resolution, from time to time confer like powers upon any other person or
persons.
Section 4. Chairman of the Board of Directors. The Chairman of the Board of Directors
shall preside at meetings of the Board and of the Corporations stockholders. The Chairman shall
have all the customary duties and responsibilities of such office.
Section 5. Chief Executive Officer; President. The Chief Executive Officer shall have
general responsibility for the management of the Corporation as provided in these By-laws,
reporting directly to the Board of Directors. The Chief Executive Officer shall have all the
customary duties and responsibilities of such office, and all of the Corporations executive
officers shall report directly to him or indirectly to him through another such executive officer
who reports to him. The Chief Executive Officer shall also be the President.
Section 6. Vice Presidents. At the request of the Chief Executive Officer or in the
Chief Executive Officers absence or in the event of the Chief Executive Officers inability or
refusal to act (and if there be no Chairman of the Board), the Vice President, or the Vice
Presidents if there is more than one, to the extent expressly authorized at such time by the Board
of Directors, shall perform the duties of the Chief Executive Officer, and when so acting, shall
have all the powers of and be subject to all the restrictions upon the Chief Executive Officer.
Each Vice President shall perform such other duties and have such other powers as the Board of
Directors from time to time may prescribe. If there be no Chairman of the Board and no Vice
President, the Board of Directors shall designate the officer of the Corporation who, in the
absence of the Chief Executive Officer or in the event of the inability or refusal of the Chief
Executive Officer to act, shall perform the duties of the Chief Executive Officer, and when so
acting, shall have all the powers of and be subject to all the restrictions upon the Chief
Executive Officer.
Section 7. Secretary. The Secretary shall attend all meetings of the Board of
Directors and all meetings of stockholders and record all the proceedings thereat in a book or
books to be kept for that purpose; the Secretary shall also perform like duties for committees of
the Board of Directors when required. The Secretary shall give, or cause to be given, notice of
all meetings of the stockholders and special meetings of the Board of Directors, and shall perform
such other duties as may be prescribed by the Board of Directors, the Chairman of the Board or the
Chief Executive Officer, under whose supervision the Secretary shall be. If the Secretary shall be
unable or shall refuse to cause to be given notice of all meetings of the stockholders and special
meetings of the Board of Directors, and if there be no Assistant Secretary, then either the Board
of Directors or the President may choose another officer to cause such notice to be given. The
Secretary shall have custody of the seal of the Corporation and the Secretary or any Assistant
Secretary, if there be one, shall have authority to affix the same to any instrument requiring it
and when so affixed, it may be attested by the signature of the Secretary or by the signature of
any such Assistant Secretary. The Board of Directors may give general authority to any other
officer to affix the seal of the Corporation and to attest to the affixing by such officers
signature. The Secretary shall see that all books, reports, statements, certificates and other
documents and records required by law to be kept or filed are properly kept or filed, as the case
may be.
Section 8.
Treasurer. The Treasurer shall have the custody of the corporate funds and
securities and shall keep full and accurate accounts of receipts and disbursements in books
belonging to the Corporation and shall deposit all moneys and other valuable effects in the name
and to the credit of the Corporation in such depositories as may be designated by the Board of
Directors. The Treasurer shall disburse the funds of the Corporation as may be ordered by the
Board of Directors, taking proper
vouchers for such disbursements, and shall render to the President and the Board of Directors,
at its regular meetings, or when the Board of Directors so requires, an account of all transactions
as Treasurer and of the financial condition of the Corporation. If required by the Board of
Directors, the Treasurer shall give the Corporation a bond in such sum and with such surety or
sureties as shall be satisfactory to the Board of Directors for the faithful performance of the
duties of the office of the Treasurer and for the restoration to the Corporation, in case of the
Treasurers death, resignation, retirement or removal from office, of all books, papers, vouchers,
money and other property of whatever kind in the Treasurers possession or under the Treasurers
control belonging to the Corporation.
Section 9. Assistant Secretaries. Assistant Secretaries, if there be any, shall
perform such duties and have such powers as from time to time may be assigned to them by the Board
of Directors, the President, any Vice President, if there be one, or the Secretary, and in the
absence of the Secretary or in the event of the Secretarys disability or refusal to act, shall
perform the duties of the Secretary, and when so acting, shall have all the powers of and be
subject to all the restrictions upon the Secretary.
Section 10. Assistant Treasurers. Assistant Treasurers, if there be any, shall
perform such duties and have such powers as from time to time may be assigned to them by the Board
of Directors, the President, any Vice President, if there be one, or the Treasurer, and in the
absence of the Treasurer or in the event of the Treasurers disability or refusal to act, shall
perform the duties of the Treasurer, and when so acting, shall have all the powers of and be
subject to all the restrictions upon the Treasurer. If required by the Board of Directors, an
Assistant Treasurer shall give the Corporation a bond in such sum and with such surety or sureties
as shall be satisfactory to the Board of Directors for the faithful performance of the duties of
the office of Assistant Treasurer and for the restoration to the Corporation, in case of the
Assistant Treasurers death, resignation, retirement or removal from office, of all books, papers,
vouchers, money and other property of whatever kind in the Assistant Treasurers possession or
under the Assistant Treasurers control belonging to the Corporation.
Section 11. Other Officers. Such other officers as the Board of Directors may choose
shall perform such duties and have such powers as from time to time may be assigned to them by the
Board of Directors. The Board of Directors may delegate to any other officer of the Corporation
the power to choose such other officers and to prescribe their respective duties and powers.
ARTICLE V
Stock
Section 1. Uncertificated and Certificated Shares; Form of Certificates. Effective at
such time as the President or any Vice President or the Treasurer of the Corporation, if so
authorized by resolution of the Board of Directors, designates in writing to the Corporate
Secretary and any transfer agents of the Corporation with respect to any class of stock of the
Corporation, the shares of such class shall be uncertificated shares, provided that the foregoing
shall not apply to shares represented by a certificate until such certificate is surrendered to the
Corporation.
Section 2. Signatures. Any or all of the signatures on a certificate may be a
facsimile. In case any officer, transfer agent or registrar who has signed or whose facsimile
signature has been placed upon a certificate shall have ceased to be such officer, transfer agent
or registrar before such certificate is issued, it may be issued by the Corporation with the same
effect as if such person were such officer, transfer agent or registrar at the date of issue.
Section 3.
Lost Certificates. The Board of Directors may direct a new certificate to
be issued in place of any certificate theretofore issued by the Corporation alleged to have been
lost, stolen or destroyed, upon the making of an affidavit of that fact by the person claiming the
certificate of stock to
be lost, stolen or destroyed. When authorizing such issue of a new certificate, the Board of
Directors may, in its discretion and as a condition precedent to the issuance thereof, require the
owner of such lost, stolen or destroyed certificate, or the owners legal representative, to
advertise the same in such manner as the Board of Directors shall require and/or to give the
Corporation a bond in such sum as it may direct as indemnity against any claim that may be made
against the Corporation with respect to the certificate alleged to have been lost, stolen or
destroyed or the issuance of such new certificate.
Section 4. Transfers. Stock of the Corporation shall be transferable in the manner
prescribed by law and in these By-Laws. Transfers of stock shall be made on the books of the
Corporation only by the person named as the holder thereof on the stock records of the Corporation
by such persons attorney lawfully constituted in writing, and in the case of shares represented by
a certificate upon the surrender of the certificate therefor, which shall be canceled before a new
certificate shall be issued. No transfer of stock shall be valid as against the Corporation for
any purpose until it shall have been entered in the stock records of the Corporation by an entry
showing from and to whom transferred. To the extent designated by the President or any Vice
President or the Treasurer of the Corporation, the Corporation may recognize the transfer of
fractional uncertificated shares, but shall not otherwise be required to recognize the transfer of
fractional shares.
Section 5. Record Date.
(a) In order that the Corporation may determine the stockholders entitled to notice of or to
vote at any meeting of stockholders or any adjournment thereof, the Board of Directors may fix a
record date, which record date shall not precede the date upon which the resolution fixing the
record date is adopted by the Board of Directors, and which record date shall not be more than
sixty (60) nor less than ten (10) days before the date of such meeting. If no record date is fixed
by the Board of Directors, the record date for determining stockholders entitled to notice of or to
vote at a meeting of stockholders shall be at the close of business on the day next preceding the
day on which notice is given, or, if notice is waived, at the close of business on the day next
preceding the day on which the meeting is held. A determination of stockholders of record entitled
to notice of or to vote at a meeting of stockholders shall apply to any adjournment of the meeting;
provided, however, that the Board of Directors may fix a new record date for the
adjourned meeting.
(b) In order that the Corporation may determine the stockholders entitled to receive payment
of any dividend or other distribution or allotment of any rights or the stockholders entitled to
exercise any rights in respect of any change, conversion or exchange of stock, or for the purpose
of any other lawful action, the Board of Directors may fix a record date, which record date shall
not precede the date upon which the resolution fixing the record date is adopted, and which record
date shall be not more than sixty (60) days prior to such action. If no record date is fixed, the
record date for determining stockholders for any such purpose shall be at the close of business on
the day on which the Board of Directors adopts the resolution relating thereto.
Section 6. Record Owners. The Corporation shall be entitled to recognize the
exclusive right of a person registered on its books as the owner of shares to receive dividends,
and to vote as such owner, and to hold liable for calls and assessments a person registered on its
books as the owner of shares, and shall not be bound to recognize any equitable or other claim to
or interest in such share or shares on the part of any other person, whether or not it shall have
express or other notice thereof, except as otherwise required by law.
ARTICLE VI
Notices
Section 1. Notices. Whenever notice is required by law, the Certificate of
Incorporation or these By-Laws, to be given to any director, member of a committee or stockholder,
such notice may be given by mail, addressed to such director, member of a committee or stockholder,
at such persons address as it appears on the records of the Corporation, with postage thereon
prepaid, and such notice shall be deemed to be given at the time when the same shall be deposited
in the United States mail. Notice may also be given personally, or by telegram, telex, cable,
internet or other electronic communication.
Section 2. Waivers of Notice. Whenever any notice is required by law, the Certificate
of Incorporation or these By-Laws, to be given to any director, member of a committee or
stockholder, a waiver thereof in writing, signed by the person or persons entitled to said notice,
or a waiver by electronic transmission by the person entitled to such notice, whether before or
after the time stated therein, shall be deemed equivalent thereto. Attendance of a person at a
meeting (including, in the case of a stockholder, by proxy) shall constitute a waiver of notice of
such meeting, except where the person attends the meeting for the express purpose of objecting at
the beginning of the meeting to the transaction of any business because the meeting is not lawfully
called or convened.
ARTICLE VII
General Provisions
Section 1. Dividends. Dividends upon the capital stock of the Corporation, subject to
the requirements of the Delaware General Corporation Law and the provisions of the Certificate of
Incorporation, if any, may be declared by the Board of Directors at any regular or special meeting
of the Board of Directors (or any action by written consent in lieu thereof in accordance with
Section 6 of Article III hereof), and may be paid in cash, in property, or in shares of the
Corporations capital stock. Before payment of any dividend, there may be set aside out of any
funds of the Corporation available for dividends such sum or sums as the Board of Directors from
time to time, in its absolute discretion, deems proper as a reserve or reserves to meet
contingencies, or for equalizing dividends, or for repairing or maintaining any property of the
Corporation, or for any proper purpose, and the Board of Directors may modify or abolish any such
reserve.
Section 2. Disbursements. All checks or demands for money and notes of the
Corporation shall be signed by such officer or officers or such other person or persons as the
Board of Directors may from time to time designate.
Section 3. Fiscal Year. The fiscal year of the Corporation shall be fixed by
resolution of the Board of Directors.
Section 4. Corporate Seal. The corporate seal shall have inscribed thereon the name
of the Corporation, the year of its organization and the words Corporate Seal, Delaware. The
seal may be used by causing it or a facsimile thereof to be impressed or affixed or reproduced or
otherwise.
ARTICLE VIII
Indemnification
Section 1. Power to Indemnify in Actions, Suits or Proceedings other than Those by or in
the Right of the Corporation. Subject to Section 3 of this Article VIII, the Corporation shall
indemnify any person who was or is a party or is threatened to be made a party to any threatened,
pending or completed action, suit or proceeding, whether civil, criminal, administrative or
investigative (other than an action by or in the right of the Corporation) by reason of the fact
that such person is or was a director or officer of the Corporation, or is or was a director,
officer or employee of the Corporation serving at the request of the Corporation as a director,
officer, employee or agent of another corporation, partnership, joint venture, trust, employee
benefit plan or other enterprise (any director or officer of the Corporation or director, officer
or employee of the Corporation so serving at the request of the Corporation being referred to
hereinafter as an Indemnified Person), against expenses (including attorneys fees), judgments,
fines and amounts paid in settlement actually and reasonably incurred by such person in connection
with such action, suit or proceeding if such person acted in good faith and in a manner such person
reasonably believed to be in or not opposed to the best interests of the Corporation, and, with
respect to any criminal action or proceeding, had no reasonable cause to believe such persons
conduct was unlawful. The termination of any action, suit or proceeding by judgment, order,
settlement, conviction, or upon a plea of nolo contendere or its equivalent, shall not, of itself,
create a presumption that the Indemnified Person did not act in good faith and in a manner which
such person reasonably believed to be in or not opposed to the best interests of the Corporation,
and, with respect to any criminal action or proceeding, had reasonable cause to believe that such
persons conduct was unlawful.
Section 2. Power to Indemnify in Actions, Suits or Proceedings by or in the Right of the
Corporation. Subject to Section 3 of this Article VIII, the Corporation shall indemnify any
Indemnified Person who was or is a party or is threatened to be made a party to any threatened,
pending or completed action or suit by or in the right of the Corporation to procure a judgment in
its favor by reason of the fact that such person is or was a director or officer of the
Corporation, or is or was a director , officer or employee of the Corporation serving at the
request of the Corporation as a director, officer, employee or agent of another corporation,
partnership, joint venture, trust, employee benefit plan or other enterprise against expenses
(including attorneys fees) actually and reasonably incurred by such person in connection with the
defense or settlement of such action or suit if such person acted in good faith and in a manner
such person reasonably believed to be in or not opposed to the best interests of the Corporation;
except that no indemnification shall be made in respect of any claim, issue or matter as to which
such person shall have been adjudged to be liable to the Corporation unless and only to the extent
that the Court of Chancery or the court in which such action or suit was brought shall determine
upon application that, despite the adjudication of liability but in view of all the circumstances
of the case, such person is fairly and reasonably entitled to indemnity for such expenses which the
Court of Chancery or such other court shall deem proper.
Section 3.
Authorization of Indemnification. Any indemnification under this Article
VIII (unless ordered by a court) shall be made by the Corporation only as authorized in the
specific case upon a determination that indemnification of the director or officer is proper in the
circumstances because such person has met the applicable standard of conduct set forth in Section 1
or Section 2 of this Article VIII, as the case may be. Such determination shall be made, with
respect to a person who is a director or officer at the time of such determination, (i) by a
majority vote of the directors who are not parties to such action, suit or proceeding, even though
less than a quorum, or (ii) by a committee of such directors designated by a majority vote of such
directors, even though less than a quorum, or (iii) if there are no such directors, or if such
directors so direct, by independent legal counsel in a written opinion or (iv) by the stockholders.
Such determination shall be made, with respect to a person who is not a director or officer of the
Corporation at the time of such determination, by any
person or persons having the authority to act on the matter on behalf of the Corporation. To
the extent, however, that a present or former director or officer of the Corporation has been
successful on the merits or otherwise in defense of any action, suit or proceeding described above,
or in defense of any claim, issue or matter therein, such person shall be indemnified against
expenses (including attorneys fees) actually and reasonably incurred by such person in connection
therewith, without the necessity of authorization in the specific case.
Section 4. Good Faith Defined. For purposes of any determination under Section 3 of
this Article VIII, a person shall be deemed to have acted in good faith and in a manner such person
reasonably believed to be in or not opposed to the best interests of the Corporation, or, with
respect to any criminal action or proceeding, to have had no reasonable cause to believe such
persons conduct was unlawful, if such persons action is based on good faith reliance on the
records or books of account of the Corporation or another enterprise, or on information supplied to
such person by the officers of the Corporation or another enterprise in the course of their duties,
or on the advice of legal counsel for the Corporation or another enterprise or on information or
records given or reports made to the Corporation or another enterprise by an independent certified
public accountant or by an appraiser or other expert selected with reasonable care by the
Corporation or another enterprise. The term another enterprise as used in this Section 4 shall
mean any other corporation or any partnership, joint venture, trust, employee benefit plan or other
enterprise of which such person is or was serving at the request of the Corporation as a director,
officer, employee or agent. The provisions of this Section 4 shall not be deemed to be exclusive
or to limit in any way the circumstances in which a person may be deemed to have met the applicable
standard of conduct set forth in Section 1 or 2 of this Article VIII, as the case may be.
Section 5. Indemnification by a Court. Notwithstanding any contrary determination in
the specific case under Section 3 of this Article VIII, and notwithstanding the absence of any
determination thereunder, any Indemnified Person may apply to the Court of Chancery in the State of
Delaware for indemnification to the extent otherwise permissible under Sections 1 and 2 of this
Article VIII. The basis of such indemnification by a court shall be a determination by such court
that indemnification of the Indemnified Person is proper in the circumstances because such person
has met the applicable standards of conduct set forth in Section 1 or 2 of this Article VIII, as
the case may be. Neither a contrary determination in the specific case under Section 3 of this
Article VIII nor the absence of any determination thereunder shall be a defense to such application
or create a presumption that Indemnified Person seeking indemnification has not met any applicable
standard of conduct. Notice of any application for indemnification pursuant to this Section 5
shall be given to the Corporation promptly upon the filing of such application. If successful, in
whole or in part, the Indemnified Person seeking indemnification shall also be entitled to be paid
the expense of prosecuting such application.
Section 6. Expenses Payable in Advance. Expenses incurred by an Indemnified Person in
defending any civil, criminal, administrative or investigative action, suit or proceeding shall be
paid by the Corporation in advance of the final disposition of such action, suit or proceeding upon
receipt of an undertaking by or on behalf of such Indemnified Person to repay such amount if it
shall ultimately be determined that such person is not entitled to be indemnified by the
Corporation as authorized in this Article VIII.
Section 7.
Nonexclusivity of Indemnification and Advancement of Expenses. The
indemnification and advancement of expenses provided by or granted pursuant to this Article VIII
shall not be deemed exclusive of any other rights to which those seeking indemnification or
advancement of expenses may be entitled under the Certificate of Incorporation, any By-Law,
agreement, vote of stockholders or disinterested directors or otherwise, both as to action in such
persons official capacity and as to action in another capacity while holding such office, it being
the policy of the Corporation that indemnification of the persons specified in Sections 1 and 2 of
this Article VIII shall be made to the fullest extent permitted by law. The provisions of this
Article VIII shall not be deemed to preclude the
indemnification of any person who is not specified in Section 1 or 2 of this Article VIII but
whom the Corporation has the power or obligation to indemnify under the provisions of the Delaware
General Corporation Law, or otherwise.
Section 8. Insurance. The Corporation may purchase and maintain insurance on behalf
of any Indemnified Person against any liability asserted against such person and incurred by such
person by reason of the fact that such person is or was a director or officer of the Corporation or
is or was a director, officer or employee of the Corporation serving at the request of the
Corporation as a director, officer, employee or agent of another corporation, partnership, joint
venture, trust, employee benefit plan or other enterprise , or arising out of such persons status
as such, whether or not the Corporation would have the power or the obligation to indemnify such
person against such liability under the provisions of this Article VIII.
Section 9. Certain Definitions. For purposes of this Article VIII, references to the
Corporation shall include, in addition to the resulting corporation, any constituent corporation
(including any constituent of a constituent) absorbed in a consolidation or merger which, if its
separate existence had continued, would have had power and authority to indemnify its directors or
officers, so that any person who is or was a director or officer of such constituent corporation,
or is or was a director or officer of such constituent corporation serving at the request of such
constituent corporation as a director, officer, employee or agent of another corporation,
partnership, joint venture, trust, employee benefit plan or other enterprise, shall stand in the
same position under the provisions of this Article VIII with respect to the resulting or surviving
corporation as such person would have with respect to such constituent corporation if its separate
existence had continued. For purposes of this Article VIII, references to fines shall include
any excise taxes assessed on a person with respect to an employee benefit plan; and references to
serving at the request of the Corporation shall include any service as a director, officer,
employee or agent of the Corporation which imposes duties on, or involves services by, such
director or officer with respect to an employee benefit plan, its participants or beneficiaries;
and a person who acted in good faith and in a manner such person reasonably believed to be in the
interest of the participants and beneficiaries of an employee benefit plan shall be deemed to have
acted in a manner not opposed to the best interests of the Corporation as referred to in this
Article VIII.
Section 10. Survival of Indemnification and Advancement of Expenses. The
indemnification and advancement of expenses provided by, or granted pursuant to, this Article VIII
shall, unless otherwise provided when authorized or ratified, continue as to a person who has
ceased to be a director or officer and shall inure to the benefit of the heirs, executors and
administrators of such a person.
Section 11. Limitation on Indemnification. Notwithstanding anything contained in this
Article VIII to the contrary, except for proceedings to enforce rights to indemnification (which
shall be governed by Section 5 of this Article VIII), the Corporation shall not be obligated to
indemnify any director or officer in connection with a proceeding (or part thereof) initiated by
such person unless such proceeding (or part thereof) was authorized or consented to by the Board of
Directors of the Corporation.
Section 12. Indemnification of Employees and Agents. The Corporation may, to the
extent authorized from time to time by the Board of Directors, provide rights to indemnification
and to the advancement of expenses to employees and agents of the Corporation similar to those
conferred in this Article VIII to directors and officers of the Corporation.
ARTICLE IX
Amendments
Section 1. Amendments. These By-Laws may be altered, amended or repealed, in whole or
in part, and new By-Laws may be adopted (i) by the affirmative vote of the shares representing a
majority of the votes entitled to be cast by the Voting Stock; provided, however,
that any proposed alteration, amendment or repeal of, or the adoption of any By-Law inconsistent
with, Section 3, 7, 10 or 11 of Article II of these By-Laws or Section 1, 2 or 11 of Article III of
these By-Laws or Section 4 or 5 of Article IV of these By-Laws or this sentence, by the
stockholders shall require the affirmative vote of shares representing not less than 80% of the
votes entitled to be cast by the Voting Stock; and provided further, however, that
in the case of any such stockholder action at a meeting of stockholders, notice of the proposed
alteration, amendment, repeal or adoption of the new By-Law or By-Laws must be contained in the
notice of such meeting, or (ii) by action of the Board of Directors of the Corporation. The
provisions of this Section 1 are subject to any contrary provisions and any provisions requiring a
greater vote that are set forth in the Certificate of Incorporation and in Section 12 of Article IV
of these By-Laws.
Section 2. Entire Board of Directors. As used in these By-Laws generally, the term
entire Board of Directors means the total number of directors the Corporation would have if there
were no vacancies.
First adopted August 27, 2002, last amended on February 9, 2007
exv99w2
Exhibit 99.2
Revised February 9, 2007
Code of Business Ethics and Conduct
for Directors and Employees
Introduction
This Code of Business Ethics and Conduct covers a wide range of business practices and
procedures. It does not cover every issue that may arise, but it sets out basic principles to guide
all employees and directors of the Company. All of our employees and directors must conduct
themselves accordingly and seek to avoid even the appearance of improper behavior. The Code should
also be provided to and followed by the Companys agents and representatives, including
consultants.
If a law conflicts with a policy in this Code, you must comply with the law; however, if a
local custom or policy conflicts with this Code, you must comply with the Code. Questions should be
referred to the employees supervisor or to the Companys Ethics Office. The Legal Department may
be also consulted, as appropriate.
Those who violate the standards in this Code will be subject to disciplinary action. If you
are in a situation that you believe may violate or lead to a violation of this Code, follow the
guidelines described in Sections 14 and 15 of this Code.
1. Compliance with Laws, Rules and Regulations
Obeying the law, both in letter and in spirit, is the foundation on which this Companys
ethical standards are built. All employees and directors must respect and obey the laws of the
cities, states and countries in which we operate. Although not all employees and directors are
expected to know the details of these laws, it is important to know enough to determine when to
seek advice from supervisors, managers or the Companys Ethics Office.
The Company holds information and training sessions to promote compliance with laws, rules and
regulations.
2. Conflicts of Interest
A conflict of interest exists when a persons private interest interferes in any way with
the interests of the Company. A conflict situation can arise when an employee or director takes
actions or has interests that may make it difficult to perform his or her Company work objectively
and effectively. Conflicts of interest may also arise when an employee or director, or members of
his or her family, receives improper personal benefits as a result of his or her position in the
Company. Loans to, or guarantees of obligations of, employees or and their family members may
create conflicts of interest.
It is almost always a conflict of interest for a Company employee to work simultaneously for a
competitor, customer or supplier. Employees are not allowed to work for a competitor as a
consultant or board member. The best policy is to avoid any direct or indirect business connection
with our customers, suppliers or competitors, except on our behalf.
Directors should inform the General Counsel prior to accepting appointments to the board of
directors or the advisory board of any public or privately held company. The disclosure
requirements and other possible conflict of interest issues involved must be analyzed and
discussed.
Conflicts of interest are prohibited as a matter of Company policy, except under guidelines
approved by the Board of Directors. Conflicts of interest may not always be clear-cut, so if an
employee has a question, he or she should consult with higher levels of management or the Companys
Ethics Office. Any employee or director who becomes aware of a conflict or potential conflict
should bring it to the attention of a supervisor, manager or other appropriate personnel or consult
the procedures described in Section 15 of this Code.
3. Insider Trading
Employees and directors who have access to confidential information are not permitted to use
or share that information for stock trading purposes or for any other purpose except the conduct of
our business. All non-public information about the Company and its business relationships should be
considered confidential information. To use non-public information for personal financial benefit
or to tip others who might make an investment decision on the basis of this information is not
only unethical but also illegal. If you have any questions, please consult the Companys Ethics
Office.
4. Corporate Opportunities
Employees and directors are prohibited from taking for themselves personally opportunities
that are discovered through the use of corporate property, information or position without the
consent of the Board of Directors. No employee or director may use corporate property, information,
or position for improper personal gain, and no employee may compete with the Company directly or
indirectly. Employees and directors owe a duty to the Company to advance its legitimate interests
when the opportunity to do so arises.
5. Competition and Fair Dealing
We seek to outperform our competition fairly and honestly. We seek competitive advantages
through superior performance, never through unethical or illegal business practices. Stealing
proprietary information, possessing trade secret information that was obtained without the owners
consent, or inducing such disclosures by past or present employees of other companies is
prohibited. Each employee should endeavor to respect the rights of and deal fairly with the
Companys customers, suppliers, competitors and employees. No employee should take unfair advantage
of anyone through manipulation, concealment, abuse of privileged information, misrepresentation of
material facts, or any other intentional unfair-dealing practice.
To maintain the Companys valuable reputation, compliance with our quality processes and
safety requirements is essential. In the context of ethics, quality requires that our products and
services be designed and manufactured to meet our obligations to customers. All inspection and
testing documents must be handled in accordance with all applicable regulations.
The purpose of business entertainment and gifts in a commercial setting is to create good will
and sound working relationships, not to gain unfair advantage with customers. No gift or
entertainment should ever be offered, given, provided or accepted by any Company employee,
director, agent, or family member thereof, unless it: (1) is not a cash gift; (2) is consistent
with customary business practices; (3) cannot be construed as a bribe or payoff and (4) does not
violate any laws or regulations. Business gifts given or received should be of nominal value.
Employees should discuss with their supervisors or the Companys Ethics Office, any gifts or
proposed gifts that they are not certain are appropriate.
6. Discrimination and Harassment
The diversity of the Companys employees and directors is a tremendous asset. We are firmly
committed to providing equal opportunity in all aspects of employment and will not tolerate any
illegal discrimination or harassment of any kind. Examples include derogatory comments based on
racial or ethnic characteristics and unwelcome sexual advances.
7. Health and Safety
The Company strives to provide each employee with a safe and healthful work environment. Each
employee has responsibility for maintaining a safe and healthy workplace for all employees by
following safety and health rules and practices and reporting accidents, injuries and unsafe
equipment, practices or conditions.
Violence and threatening behavior are not permitted. Employees should report to work in
condition to perform their duties, free from the influence of illegal drugs or alcohol. The use of
illegal drugs in the workplace will not be tolerated.
8. Record-Keeping
The Company requires honest and accurate recording and reporting of information in order to
make responsible business decisions. For example, only the true and actual number of hours worked
should be reported.
Many employees regularly use business expense accounts, which must be documented and recorded
accurately. If you are not sure whether a certain expense is legitimate, ask your supervisor or
your business/functional finance manager. Rules and guidelines are available from the Accounting
Department. All of the Companys books, records, accounts and financial statements must be
maintained in reasonable detail, must appropriately reflect the Companys transactions and must
conform both to applicable legal requirements and to the Companys system of internal controls.
Unrecorded or off the books funds or assets should not be maintained unless permitted by
applicable law or regulation.
Business records and communications often become public, and we should avoid exaggeration,
derogatory remarks, guesswork, or inappropriate characterizations of people and companies that can
be misunderstood. This applies equally to e-mail, internal memos, and formal reports. Records
should always be retained or destroyed according to the Companys record retention policies. In
accordance with those policies, in the event of litigation or governmental investigation please
consult the Companys Law Department.
9. Confidentiality
Employees and directors must maintain the confidentiality of confidential information
entrusted to them by the Company or its customers, except when disclosure is authorized by the Law
Department or required by laws or regulations. Confidential information includes all non-public
information that might be of use to competitors, or harmful to the Company or its customers, if
disclosed. It also includes information that suppliers and customers have entrusted to us. The
obligation to preserve confidential information continues even after employment or directorship
terminates.
10. Protection and Proper Use of Company Assets
All employees and directors should endeavor to protect the Companys assets and ensure their
efficient use. Theft, carelessness, and waste have a direct impact on the Companys profitability.
Any suspected incident of fraud or theft should be immediately reported for investigation. Company
equipment should not be used for non-Company business, though incidental personal use may be
permitted.
The obligation of employees and directors to protect the Companys assets includes its
proprietary information. Proprietary information includes intellectual property such as trade
secrets, patents, trademarks, and copyrights, as well as business, marketing and service plans,
geological or geophysical data, engineering and manufacturing ideas, designs, databases, records,
salary information and any unpublished financial data and reports. Unauthorized use or distribution
of this information would violate Company policy. It could also be illegal and result in civil or
even criminal penalties.
11. Payments to Government Personnel
The U.S. Foreign Corrupt Practices Act (FCPA) prohibits giving anything of value, directly or
indirectly, to officials of foreign governments or foreign political candidates in order to obtain
or retain business. It is strictly prohibited to make illegal payments to government officials of
any country. In addition, the U.S. government has a number of laws and regulations regarding
business gratuities that may be accepted by U.S. government personnel. The promise, offer or
delivery to an official or employee of the U.S. government of a gift, favor or other gratuity in
violation of these rules would not only violate Company policy but could also be a criminal
offense. State and local governments, as well as foreign governments, may have similar rules.
Questions and/or requests for interpretations should be reviewed and all actions preapproved by
Company legal counsel responsible for FCPA compliance.
12. Anti-Boycott Laws
U.S. law prohibits U.S. persons from taking actions or entering into agreements that have the
effect of furthering any unsanctioned boycott of a country that is friendly to the United States.
This prohibition applies to persons located in the United States (including individuals and
companies), U.S. citizens and permanent residents anywhere in the world, and most activities of
U.S. subsidiaries abroad.
In general, these laws prohibit the following actions (and agreements to take such actions)
that could further any boycott not approved by the United States: (1) refusing to do business with
other persons or companies (because of their nationality, for example); (2) discriminating in
employment practices; (3) furnishing information on the race, religion, gender,
or national origin of any U.S. person; (4) furnishing information about any persons
affiliations or business relationships with a boycotted country or with any person believed to be
blacklisted by a boycotting country; or (5) utilizing letters of credit that contain prohibited
boycott provisions. The Company is required to report any request to take action, or any attempt to
reach agreement on such action, that would violate these prohibitions. You should understand the
policies of your business unit that are designed to ensure compliance with these laws. You should
also be alert to the fact that boycott-related requests can be subtle and indirect. Questions
and/or requests for interpretations should be reviewed and all actions preapproved by Company legal
counsel responsible for Anti-boycott compliance.
13. U.S. Embargoes and Sanctions
The Company complies fully with U.S. economic sanctions and embargoes restricting U.S.
persons, corporations and, in some cases, foreign subsidiaries, from doing business with certain
countries, groups, and individuals, including organizations associated with terrorist activity and
narcotics trafficking. Economic sanctions may prohibit doing business of any kind with targeted
governments and organizations, as well as individuals and entities that act on their behalf.
Sanctions prohibitions also may restrict investment in a targeted country, as well as trading in
goods, technology, and services with a targeted country. U.S. persons may not approve or facilitate
transactions by a third party that the U.S. person could not do directly. Questions and/or requests
for interpretations should be reviewed and all actions preapproved by Company legal counsel
responsible for Sanctions compliance.
14. Reporting any Illegal or Unethical Behavior
Employees and directors are encouraged to talk to supervisors, managers, the Companys Ethics
Office or other appropriate personnel about observed illegal or unethical behavior and, when in
doubt, about the best course of action in a particular situation. It is the policy of the Company
not to allow retaliation for reports of misconduct by others made in good faith by employees.
Employees are expected to cooperate in internal investigations of misconduct.
15. Compliance Procedures
We must all work to ensure prompt and consistent action against violations of this Code.
However, in some situations it is difficult to know right from wrong. Since we cannot anticipate
every situation that will arise, it is important that we have a way to approach a new question or
problem. These are the steps employees should keep in mind:
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Make sure you have all the facts. In order to reach the right solutions, we
must be as fully informed as possible. |
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Ask yourself: What specifically am I being asked to do? Does it seem unethical or
improper? This will enable you to focus on the specific question you are faced with,
and the alternatives you have. Use your judgment and common sense; if something seems
unethical or improper, it probably is. |
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Clarify your responsibility and role. In most situations, there is shared
responsibility. Are your colleagues informed? It may help to get others involved and
discuss the problem. |
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Discuss the problem with your supervisor. This is the basic guidance for all
situations. In many cases, your supervisor will be more knowledgeable about the question,
and will appreciate being brought into the decision-making process. Remember that it is
your supervisors responsibility to help solve problems. |
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Seek help from Company resources. In the rare case where it may not be
appropriate to discuss an issue with your supervisor, or where you do not feel comfortable
approaching your supervisor with your question, discuss it locally with your office
manager or your Human Resources manager. If that also is not appropriate, call
877-327-2272, the Companys toll-free Ethics Hot Line, which will put you in direct
contact with the appropriate people. |
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You may report ethical violations in confidence and without fear of retaliation.
If your situation requires that your identity be kept secret, your anonymity will be
protected. The Company does not permit retaliation of any kind against employees for good
faith reports of ethical violations. |
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Always ask first, act later: If you are unsure of what to do in any situation,
seek guidance before you act. |
16. Provisions applicable to the Principal Executive Officer and to the Senior Financial Officers
The principal executive officer and the senior financial officers of the Company are
responsible for full, fair, accurate, timely and understandable disclosure in the periodic reports
required to be filed by the Company with the SEC. As a result, the principal executive officer and
all senior financial officers of the Company are subject to the following specific provisions:
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The principal executive officer and each senior financial officer
shall promptly bring to the attention of the internal management
Disclosure Committee any material information of which he or she
may become aware that could affect the disclosures made by the
Company in its public filings or otherwise assist management in
fulfilling its responsibilities. |
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The principal executive officer and each senior financial officer
shall promptly bring to the attention of the internal management
Disclosure Committee and the Audit and Finance Committee any
information he or she may have concerning (a) significant
deficiencies in the design or operation of internal controls which
could adversely affect the Companys ability to record, process,
summarize and report financial data or (b) any fraud, whether or
not material, that involves management or other employees who have
a significant role in the Companys financial reporting,
disclosures or internal controls. |
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The principal executive officer and each senior financial officer
shall promptly bring to the attention of the Chief Ethics Officer
and Audit and Finance Committee any information he or she may have
concerning any violation of the Companys Code of Business Ethics
and Conduct by any management or other employees who have a
significant role in the Companys financial reporting, disclosures
or internal controls. |
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The principal executive officer and each senior financial officer
shall promptly bring to the attention of the General Counsel,
Audit and Finance Committee and CEO (if applicable) any
information he or she may have concerning evidence of a material
violation of the securities |
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or other laws, rules or regulations applicable to the Company and the operation of its
business, by the Company or any agent thereof, or of violation of the Code of Business Ethics
and Conduct or of these additional procedures. |
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The principal executive officer and each senior financial officer shall promptly bring to
the attention of the General Counsel, Audit and Finance Committee and CEO (if applicable) any
material transaction or relationship that arises and of which he or she becomes aware that
reasonably could be expected to give rise to an actual or apparent conflict of interest. |
17. Waivers of the Code of Business Ethics and Conduct
Every effort will be made to resolve potential conflicts of interest or other ethics code
situations when these are disclosed promptly to management and the parties involved have acted in
good faith. In the unlikely event potential conflicts cannot be resolved, waivers will only be
given for matters where it is absolutely appropriate under the circumstances and granting of
such a waiver will not present a material financial or reputational risk to the Company. All such
waivers must be approved, in advance, by the full Board of Directors.
18. Employee Complaint Procedures for Accounting and Auditing Matters
Any employee of the Company may submit a good faith complaint regarding accounting or auditing
matters to the management of the Company without fear of dismissal or retaliation of any kind. The
Company is committed to achieving compliance with all applicable securities laws and regulations,
accounting standards, accounting controls and audit practices. The Companys Audit and Finance
Committee will oversee treatment of employee concerns in this area.
In order to facilitate the reporting of employee complaints, the Companys Audit and Finance
Committee has established the following procedures for (1) the receipt, retention and treatment of
complaints regarding accounting, internal accounting controls, or auditing matters (Accounting
Matters) and (2) the confidential, anonymous submission by employees of concerns regarding
questionable accounting or auditing matters.
Receipt of Employee Complaints
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Employees with concerns regarding Accounting Matters may report
their concerns to the Companys Ethics Office or to the General
Counsel of the Company. |
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Employees may forward complaints on a confidential or anonymous
basis to the following: |
ConocoPhillips
Ethics Hotline: 1-877-327-2272
ConocoPhillips Corporate Ethics Office website
Mail: ConocoPhillips Corporate Ethics Office
600 N. Dairy Ashford, MA 2142
Houston, Texas, U.S.A. 77079-1175
Scope of Matters Covered by These Procedures
These procedures relate to employee complaints relating to any questionable accounting or auditing
matters, including, without limitation, the following:
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fraud or deliberate error in the preparation, evaluation, review or audit of any financial statement of the Company; |
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fraud or deliberate error in the recording and maintaining of financial records of the Company; |
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deficiencies in or noncompliance with the Companys internal accounting controls; |
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misrepresentation or false statement to or by a senior officer or accountant with respect to a matter contained in the
financial records, financial reports or audit reports of the Company; or |
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deviation from full and fair reporting of the Companys financial condition. |
Treatment of Complaints
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Upon receipt of a complaint, the Corporate Ethics Office and the General
Counsel will (1) determine whether the complaint actually pertains to Accounting Matters
and (2) when possible, acknowledge receipt of the complaint to the sender. |
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Complaints relating to Accounting Matters will be reviewed under Audit and Finance
Committee direction and oversight by the General Counsel, Internal Audit or such other
persons as the Audit and Finance Committee determines to be appropriate. Confidentiality
will be maintained to the fullest extent possible, consistent with the need to conduct an
adequate review. |
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Prompt and appropriate corrective action will be taken when and as warranted in the
judgment of the Audit and Finance Committee. |
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The Company will not discharge, demote, suspend, threaten, harass or in any manner
discriminate against any employee in the terms and conditions of employment based upon any
lawful actions of such employee with respect to good faith reporting of complaints
regarding Accounting Matters or otherwise as specified in Section 806 of the
Sarbanes-Oxley Act of 2002. |
Reporting and Retention of Complaints and Investigations
The Corporate Ethics Office will maintain a log of all complaints, tracking their receipt,
investigation and resolution and shall prepare a periodic summary report thereof for the Audit and
Finance Committee. Copies of complaints and such log will be maintained as directed by the Audit
and Finance Committee.
19. Directors and Executive Officer Related Party Transactions.
A related party transaction is a transaction in which the Company (including its affiliates)
is a participant and in which any director or executive officer (or their immediate family members)
had or will have a direct or indirect material interest. Although not all related party
transactions involve conflicts of interest, such transactions can trigger disclosure requirements
which must be analyzed by the Company. Therefore, all directors and executive officers shall
promptly bring to the attention of the General Counsel and, in the case of directors, the Chair of
the Committee on Directors Affairs or, in the case of executive officers, the Chair of the Audit
and Finance Committee, any transaction or relationship that arises and of which she or he becomes
aware that reasonably could be expected to constitute a related party transaction.